About the Role
We’re looking for a Coordinator who will play a key role in supporting our growing operations and ensuring day-to-day activities run smoothly.
Reporting directly to the owner-operator, you will work closely with our small, dynamic team of lighting specialists to assist with administration, coordinate marketing efforts with our external agency, and act as a bridge between sales, marketing, and operations.
This position is designed to take over many of the administrative and coordination tasks currently handled by company leadership, allowing the team to focus on business growth and strategy.
This role is ideal for someone organized, proactive, and resourceful - someone who enjoys a variety of tasks, values collaboration, and takes pride in keeping things running smoothly as we prepare for growth in 2026.
Key Responsibilities
Marketing & Sales Coordination
- Support marketing and communication activities with our external partner agency.
- Review, translate, and provide feedback on marketing materials, posts, and campaigns before publication.
- Gather and share project updates, photos, and other relevant content so our social media and website remain up to date.
- Prepare and send company newsletters.
- Organize and track visual assets (photos, videos, branding files).
- Assist with preparing quotes and entering project information into the CRM to support sales follow-ups.
- Plan occasional events, trade shows, or sponsorships.
- Support client communications and appreciation initiatives.
Administrative Support
- Manage the shared inbox and ensure timely follow-ups with clients and suppliers.
- Help document and optimize internal workflows as part of our growth plan.
- Support bookkeeping processes (accounts payable/receivable, invoicing, payroll coordination).
- Maintain compliance documentation (CNESST, insurance, certifications).
- Manage scheduling, travel bookings, and general office logistics.
- Order office and marketing supplies.
Qualifications
- Fluent in French, with strong writing and editing skills (spoken and written); proficient in English.
- Experience in an administrative or coordination role, ideally in construction, contracting, lighting, or a related technical field.
- Strong organizational, communication, and follow-up skills.
- Proficient with Microsoft 365 (SharePoint, Teams, Outlook) and confident adapting to new software (Zoho Books, Zoho CRM, MailChimp)
- Curious, versatile, and eager to learn.
